Web tools aimed at easing tasks
Goal to streamline procedures so faculty can focus on teaching,
UBC faculty and staff will be able to access a wide range of Web-based
administrative tools via an e-business portal by April next year.
The initiative is a key component in an e-business plan designed
to simplify administrative procedures so that faculty can spend
more time on teaching and research and staff can devote more time
to direct assistance and support, says Ted Dodds, associate vice-president,
The service, to be developed by UBC's ITServices, will include
tools for tasks ranging from reconciling travel expenses to applying
for research grants.
"We're currently working on the scope of services that are to
be deployed," says Dodds.
Developing more personally-oriented student and faculty Web services
to improve the learning environment is among the strategies outlined
in Trek 2000, the university's vision document.
A portal called MyUBC was launched in September to provide students
with access to registration information, academic records, course
information, schedules, and e-mail accounts. The portal project's
technological challenges are not necessarily the biggest ones, says
"The single biggest issue is getting everyone involved and committed
to changing the way they do business," he says.
Development follows an extensive series of meetings and focus
groups with representatives from across campus. The first town hall
meeting was held in June. Another is planned for January.
To date, more than 250 faculty and staff, including, deans, vice-presidents
and department heads have helped develop a draft vision document
for administration at UBC.
A working committee of the managers of the university's key administrative
systems has exchanged information and ideas on how departments can
work together to ensure that administrative systems and processes
deliver the best value and service.
A draft document that outlines the guiding principles for UBC's
e-business plan is available at www.e-strategy.ubc.ca.
Comments or questions are welcome and can be e-mailed to Emma MacEntee